The Import Email Addresses function in the Tools menu and the Tools tab of the ribbon allow you to import email addresses from Microsoft Outlook or another email program so you can easily email reports to the people in your address book.

The first step is to export your contacts from your email program to a comma-separated value (CSV) file. In the case of Microsoft Outlook, do the following:

• Click the File tab in the Outlook ribbon.

• Choose Open and Export, then Import/Export.

• In the Import and Export Wizard, select Export to a file and click Next.

• Select Comma Separated Values and click Next.

• Choose Contacts as the folder to export from and click Next.

• Specify the name and location of the file to export to and click Next.

• Click Finish.

Once you have exported your contacts, select the Import Email Addresses function from the Tools menu or the Import Email Addresses from the Tools tab of the ribbon and select the CSV file you exported from your email program. Reporting4Act! will read the email addresses from that file and store them for use in the Email Properties dialog.

To use the imported email addresses, output a report to email and in the Email Properties dialog, click the button beside the To, CC, or BCC text boxes. You can use the Select Email Addresses dialog to remove any email addresses from the stored list.